On-Brand Email & SMS Templates
Every message your system sends — follow-up, reminders, review requests, no-show recovery — already written in your voice and styled with your brand.
ProTimeCRM
AI Sales Engine That Never Sleeps
Welcome / Lead Confirmation
Thanks for reaching out, {{first_name}} — here's what's next
Hi {{first_name}}, Thanks for reaching out to {{business_name}} — we've received your request and our team will be in touch within the hour. In the meantime, here's what you can expect: • A quick call to confirm the details • A few options that fit your schedule • No pressure, no obligation If you'd like to move faster, reply to this email or call us directly. Talk soon, The {{business_name}} Team
Preview: Hi {{first_name}}, thanks for reaching out to {{business_name}}. We've received your request and our team will be in touch within the hour.
Appointment Reminder (24h)
Reminder: your {{business_name}} appointment is tomorrow
Hi {{first_name}}, This is a friendly reminder about your appointment with {{business_name}} tomorrow at {{appointment_time}}. Need to reschedule? No problem — just reply to this email or call us and we'll find a time that works better. Looking forward to seeing you, The {{business_name}} Team
Preview: Hi {{first_name}}, this is a friendly reminder about your appointment tomorrow at {{appointment_time}}.
Review Request
How did we do, {{first_name}}?
Hi {{first_name}}, We hope you loved your recent experience with {{business_name}}. If we earned it, would you take 30 seconds to leave us a quick review? It helps other local customers find us — and it means the world to a small business. [ Leave a Review ] If something wasn't right, just reply to this email. We want to make it right before anything else. Thank you, The {{business_name}} Team
Preview: Hi {{first_name}}, we hope you loved your experience with {{business_name}}. Would you take 30 seconds to share it?
No-Show Recovery
We missed you, {{first_name}} — let's find a new time
Hi {{first_name}}, We noticed we missed you today — no worries at all, things happen. We'd love to get you rescheduled at a time that works better. Just reply with a couple of times that fit your week, or use the link below to pick a new slot. [ Reschedule My Appointment ] Talk soon, The {{business_name}} Team
Preview: Hi {{first_name}}, we noticed we missed you today. No worries — let's get you rescheduled.